Online Entry/Substitutions

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Substitutions

It is possible to manage substitutions for a crew using the British Rowing Online Services interface. The instructions below show you how this can be achieved. This tutorial assumes you have already entered a crew into an event. If you have not, there are instructions available online: Guide for clubs entering competitions and Guide for international and non British Rowing clubs entering competitions.

Rules of substitution

You can change around the crew and make as many substitutions as you like while the event status is Open for entries and Suspended for entries. When the event status is Entries closed - subs and payments only and Entries closed - subs only the substitutions will be made according to the official rules.

From the Rules of Racing 2009 2-3-4b

Up to half the rowing members of a crew and the coxswain may be substituted before the crew’s first race in an event. Any substitute must be British Rowing registered and approved as eligible by the Organising Committee. Each must be a member of the same club as the oarsman he is replacing or, in the case of a composite crew, of any of the clubs entered as the composite, and must provide a Racing Licences. Coxswains are bound by the same rules of substitution as an oarsman with the exception that a substitute coxswain may belong to a different club.

Guide

Follow the guide below that relates to the status of the event:

"Open for entries" or "Suspended for entries"

  • Log into the British Rowing website
  • Hover over the Online Services button on the top right of the page.
  • Click the Online Entry button from the dropdown.
  • You will be presented with a screen that has a menu down the left hand side, and a list of all the clubs and competitions you are an administrator for in the centre.
  • Click the name of the club that you wish to make the substitution for.
  • A list of all the events will appear. Click the name of the event that your club has entered into.
  • Assuming your crew is already entered into the event, the crew name you wish to make the substitution for should appear in the list on screen.
  • Click the name of the crew you wish to make the substitution to.
  • The standard crew entry page will appear.
  • To make a substitution, ensure that the correct rower you wish to substitute in is selected in the drop down box.
  • Click Assign and then click on the position you would like the crew member to be substituted into.
  • If you wait for the page to refresh, you will find that the new crew member will have replaced the old member in the relevant position in the boat.
  • Click Submit Changes
    • The changes made to the crew will not be saved until the Submit Changes button is pressed

"Entries closed - subs and payments only" or "Entries closed - subs only"

  • Log into the British Rowing website
  • Hover over the Online Services button on the top left of the page.
  • Click the Online Entry button from the dropdown.
  • You will be presented with a screen that has a menu down the left hand side, and a list of all the clubs and competitions you are an administrator for in the centre.
  • Click the name of the club that you wish to make the substitution for.
  • A list of all the events will appear. Click the name of the event that your club has entered into.
  • Assuming your crew is already entered into the event, the crew name you wish to make the substitution for should appear in the list on screen.
  • Click the name of the crew you wish to make the substitution to.
  • The standard crew entry page will appear.
  • To make a substitution, ensure that the correct rower you wish to substitute in is selected in the drop down box.
    • You may only substitute up to 50% of the crew from the crew that was submitted before the entries were closed for substitution and payments only.
  • Click Assign and then click on the position you would like the crew member to be substituted into.
  • If you wait for the page to refresh, you will find that the new crew member will have replaced the old member in the relevant position in the boat.
  • Click Submit Changes
    • The changes made to the crew will not be saved until the Submit Changes button is pressed
    • If the substituted crew accounts for more than 50% of the original crew, pressing Submit Changes will lead to the error message:
      • "The crew is invalid for the following reason(s): Crew contains >50% substitutions - cannot continue" being displayed.
    • Amend the crew to within these rules, and then press Submit Changes button to save the substitutions.